Special Events of New England LLC
http://www.specialeventsofne.com

Tented Wedding Inquiry Form

General Information
Reception, Ceremony, or both ? ________________________ Date of Wedding ?   ________________

What time of day will it be ? ___________________________ Lighting needed ?     ________________

How many guests are expected ? ___________ Is this lower than # guests invited ?  ________________

Customer Name ___________________________________________________________________

Mailing Address __________________________________________________________________

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Directions to tent site (address if different from mailing) _____________________________________

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Guest Accommodations
How will your guests be accommodated (will everyone be seated at once ; will some be seated

& some standing) ? ___________________________________________

Do you need a bridal party table ? ___________ For how many ? _____________

Style of this table (straight ; round(s) ; U shaped) ? ____________________________________

Qty & size of tables needed (we can assist with this) ___________________________________

Tables

Round tables allow the guests to converse with each other easily. They also generally
allow for a nice disbursement of seating and guest flow.

Rectangular tables may allow a customer to provide more seating in given area than
can be accomplished with round tables. A person seating at a rectangular table can
only easily converse with the three people seated opposite them.

Chairs

Entertainment
Will you need a dance floor ? _________ Size ___________________
(an average size dance floor is considered to be at least 2 sq. ft. per guest)

Will there be a band or disc jockey ? ___________________________________________________

If a band, will they need a stage ? ____________ Size ___________________
(we recommend checking with the band)

If a disc jockey , will you need to rent a table ? ____________________ Qty/Size _________________

Food & Beverage
Catered or on your own ? ____________________ If catered, by who ? ________________________

How will the food be presented (buffet dinner, sit down dinner, food stations) _____________________

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What size & quantity of tables will be needed for this
(we can assist with this - many times this information may not be known at the initial stages of planning an event)

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How will the beverages be served ? _____________________________________________________

Do you need to rent any tables or bars for this ? _____________ Size/Qty: ________________

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Will you need a table for the cake ? ______________ Size ___________________________________


Tents & Canopies
Size - Style - Qty (we will assist with this) _________________________________________________

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A tent to cover porta toilets ? _________________________ A tent for the caterer ? ______________

What type of sidewalls (white, clear, cathedral window, mesh , none) ?___________________________

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Electrical Needs
Some events will need electricity for lighting a tent, heating or cooling a tent, for the disc
jockey or band, and for the caterer. The customer should check with each supplier for their
electrical needs to see if the site has an adequate supply within a reasonable distance of the
needs . If it does not then the services of an electrician will be needed.

Misc Items
Tables needed for gifts, guest book, seating cards ? __________________________________________

Heaters or fans for tent ? _______________________________________________________________


Related Items

Will you need any other items such as china, glasses, flatware, linens , arches ? ______________________

Special Instructions
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