Information on our Tent & Canopy Rentals

Color

We offer solid white tents & canopies. Our tents utilize a blockout material that reduces the heat beneath the tent on hotter days, and eliminates shading problems that occur with more translucent fabrics.

Size

We stock 15’, 20’, 30’, 40’ and 60’ wide tents in varying lengths. Additionally, we have access to 50’, 80’, and 100’ wide tents.

Capacity

The capacity of a tent or canopy will vary with each event’s particular needs. We prefer to discuss an event with the customer so we can recommend an appropriate size. This is a reason why we do not have a list of tents with corresponding seating capacity. For instance, a 30’ x 60’ tent can seat up to 200 people for a company picnic, but may only accommodate 80 to 90 guests for a typical wedding reception. There are some general guidelines found in our event planning section - but we recommend that you contact us for the best estimation of your needs.

Site Survey

Measuring & evaluation of a tent site is available - please inquire for this service. In general a tent site should be flat, level, dry, free of overhead obstructions, and mostly ledge free.

Space Needs

All tents require additional room beyond their size for staking and erection. For a pole style tent 10 to 12 feet should be added to both of the dimensions of a tent to allow for this room. Frame tents can be installed in smaller areas - sometimes areas not much larger than the tent itself - but in a case like this we would want to discuss the situation with you and most likely measure the site.

Staking

All tents require anchoring to the ground - in the case of a pole tent for structural support - in the case of a frame tent so that they are tethered to the ground. Customer must notify us of the location of any underground utilities, septic systems, or irrigation systems. The customer should contact Dig Safe at 1-888-344-7233 to have local utilities mark off any underground services. This is a free service that requires 72 business hours notice.

Price

The rental cost of a tent or canopy depends on the size, style, location, and occasionally the logistics. Please contact us for a quote.

Sidewalls

All white tents come with solid white sidewalls in the event of inclement weather - clear, mesh, or window sidewalls are available for an additional charge. Canopies do not include sidewalls in the base price - they are available as an option. Sidewalls can be put on or removed as needed - they are not permanently attached. Sidewall needs are determined by the event’s date, time of day, sidewall utilization, and the weather that day. Contact us for assistance with choosing the proper sidewalls.

Set-up

We generally install our tents and canopies between the Wednesday & Friday prior to a weekend event. Wedding orders are given priority for Wednesday and Thursday delivery dates to give the customer adequate time to decorate the tent, work out seating arrangements, and have peace of mind that this aspect of the wedding is complete. On some of the busier weeks we will do some installations as early as Tuesday, or as late as Saturday (assuming the event is on Sunday). Monday is the our main removal day, however sometimes it may be done on Sunday or Tuesday due to the weather or scheduling.

Reservations

A 25% nonrefundable deposit (minimum of 75.00) is required to reserve a tent or canopy order. The balance is due upon installation. The rule regarding reservations is, the sooner the better. Some tents may need to be reserved six to eighteen months ahead, while others can be ordered with only a couple of weeks notice. We accept cash, checks, Visa, Mastercard, Discover and American Express.

Final Counts & Payment

On tent rentals we will need to have your final counts about 7 working days prior to your event. We will typically contact a customer on the Thursday of the week prior to their event for this information. Final payment is due upon installation.

Tent Rentals Typically include:

Installation and removal of the tent

Installation of dance floors, stages, lighting, and heaters as applicable

Sidewalls attached to the tent or left at the site at the customers discretion

Delivery and pick up of tables, chairs, and any other rented items

Please note the dance floors are installed directly on the ground and will follow the lay of the land. It is important to have a level area for a dance floor. We do use wood blocks and shims to minimize movement and dips to a certain point - but inevitably the floor will mimic the ground it is on.